Some instrumentation proposals require letters of support that describe institutional support of core facilities and sometimes cost-sharing on the proposal. If you have questions about the institutional Letter of Support, please contact Phil Hockberger, Assistant Vice President for Research (firstname.lastname@example.org). If you have questions about the cost-sharing Letter of Support, please contact Aaron DeLee, Assistant Grants Officer in the Office for Sponsored Research (OSR) (email@example.com). As of October 2018, please refer to the Office for Research Cost Sharing Guidance . More information can also be found here, https://osr.northwestern.edu/proposals/costsharing
Core Facilities Administration (CFA) and Office for Research (OR) provide financial incentives (vouchers) for faculty who help support core facilities. Support of a core facility can take the form of writing a successful external grant for instrumentation that is placed into a core facility, donating a new instrument to a core facility that is purchased with retention or start-up funds, or assigning a portion of retention or start-up funds for general use of core facilities. Vouchers take the form of credits to pay for use of instruments and services in core facilities.
A. Voucher for New Instruments to Core Facilities – this program rewards faculty who donate a new, cutting-edge instrument that can benefit multiple research groups. The voucher is for use of that instrument only, and it is funded by CFA. New instruments can be purchased using either internal (recruitment/retention) or external (grant) funds. Placing an instrument into a core facility allows faculty to share the operating costs and technical support with other investigators while maintaining privileged access to the instrument of up to two weeks in advance of other users. The core facility and contributing faculty member must agree to a long-term management plan before siting the instrument in the core which includes rates, maintenance strategy and cost accounting study.
B. Voucher for General Use of Core Facilities – this program allows faculty to use any instrument or service provided by a core facility. It is supported as part of recruitment and retention packages, and it is funded by the Provost, VPR and Schools using the standard cost sharing formula. By ear-marking funds for core facilities, the University encourages these faculty to take advantage of shared resources and services, expanding the user base and contributing to a steady income stream for that core facility.
Acknowledgments in Grant Applications and Publications - the use of data generated in a core facility in a grant application, progress report or publication contains the implicit understanding that the PI or authors will acknowledge the use of the core facility. Since many of our facilities are supported by federal agencies, such acknowledgment is mandatory.