Brown Bags

December 2, 2025

Zoom Presentation

Reminders:

FY25 NUcore updates need to be complete before winter recess.
Professional development requests (ABRF Membership/Kellogg/Conference support) due Dec 22

Timestamps:

External Business Management - 2:38
- Remember that NU operates on cash receipt basis (you need to manually remove budgetary transactions)
- Still waiting on NUIT to add reference ID’s to Cognos to enable better tie out.
  - Use Tableau site when reconciling receipts in NUcore (match GL post date and transaction ID to NUcore)
Risk Claims - 13:04
- When issues arise:
- Test equipment quickly – Risk expectation is that claims will be filed promptly
- Include CoreFacilies-Director@northwestern.edu as an interested party (okay to forward to Andy after the fact if you forget)
- Goal will be to get repair PO’s approved quickly
- Do not close out claim until instrument is verified to be functional
FY25 Cost Study Reviews - 20:21
Fall Grant Review - 30:44
Upcoming Dates - 37:50
- NIH S10 Proposal
  - LOI: Jan 26
  - Final Proposal: June 1
- NSF MRI
  - FY 2026 Awards to be selected from Fall 2024 proposals
  - Internal competition for Fall 2026: July 2026
  - Final Proposal: Nov 16
- Spring 2026 Grant Competition
  - LOI: Jan 12
  - Full proposals due Feb 2
- Professional Development:
  - ABRF Membership/ Kellogg request: Dec 22
  - Annual Meeting: Mar 28
  - Leadership and Management Course (Kellogg): June 15
- Annual Reporting
  - Survey Late January
  - End of year reporting: Mar 31
  - Annual report due: May 1
Future Meetings Format - 44:21

September 3, 2025

Zoom Presentation

2025 Review - starts at 1:11
NUcore updates - 5:38
Problem accounts in NUFinancials (what to do) - starts at 19:29
Year end / beginning activities - starts at 22:42
- Key dates
- Cost study
  - Deficit payback in one year is expectation. Two years are allowed if needed to avoid burdensome rate increase.
  - CC Cores should wait to journal first entries of FY2026 until CC Notice of Award is in or CC leadership provide update reimbursements.
External business updates
- UBI - starts at 41:37
  - Reconcile external payments to NUcore in next 2 months to avoid paying extra taxes.
  - https://tableau.northwestern.edu/#/site/OR/views/FY25UBIT/ExternalTieOut
- Agreements - starts at 44:10
  - https://facilities.research.northwestern.edu/the-core-facilities/for-external-core-users.html
  - LSA required for PO, Onsite work, or if customer asks.
2026 Grants competition - starts at 50:03
RRT survey - starts at 55:53
- https://tinyurl.com/2025RRTSurvey

March 18th, 2025

Zoom Presentation

Impact of "Immediate Measures to Address Financial Challenges" notice to operations – starts at 3:04
Annual Report Preparation – starts at 8:17
Core impacts to research community – starts at 28:46
Opens – starts at 51:50

December 11th, 2024

Zoom Presentation

May 8th, 2024

Zoom Presentation

February 5th, 2024
Zoom Presentation

Capital Equipment Bid Documentation/Sole Source Procedure Update w/ Jim Konrad- starts at 0:20
NSPM-33/DFAR (Cyber Security) Updates w/ Brandon Grill, Amy Weber, and Paul Hinds- starts at 24:54
1. Reach out to exportcontrols@northwestern.edu with questions
FY24 Annual Report/FY25 Operations Request w/ Andy Ott and Jeff Weiss- starts at 44:34
NUcore Update: Duration Based Billing w/ Lin- starts at 50:31
ABRF Membership- starts at 48:51

November 6th, 2023
Zoom Presentation

Updates on OR Org Structure- starts at 4:33
Usage Trends- starts at 5:52
Professional Development- starts at 7:15
1. ABRF announcement to come out at a future date
UBI Updates- starts at 13:41
1. Timeline
2. Fully costed rate update
NUcore Updates- starts at 19:19 and 39:06
1. New Features: email Linda Lewandosky with your questions
Internal Grants Update- starts at 34:36
1. Expect an email for the Spring competition to be sent out soon
User Survey Trends- starts at 50:54

August 7th, 2023
Zoom Presentation